Implementation of the New Information System

Analysis

Before implementing an information system, an analysis must be conducted. The contracting authority should approve this analysis and it will become a specification document that clearly describes the customer’s requirements that will be processed in the system. The analysis will involve interviews between the supplier’s analysts and the customer’s designated employees, as well as an examination of documents and files used by the customer. The output of this analysis is a document that describes the current processes and proposes how to process them in ERP EPASS®, including any requirements that could not be implemented until now.

Project Management

Ongoing tasks include communicating with customers, testing, documenting, and managing acceptance throughout the implementation.

System Configuration

ERP EPASS® is a customizable system that allows users to model and configure basic business processes without programming. During the analysis phase, users can obtain the necessary information to set up document books (document series), warehouses, catalogs, price lists, asset ledgers, depreciation rules, account assignments, print settings, and user permissions.

Programming of Specific Customer Functions

Programming is utilized to implement specific customer requirements that cannot be achieved with configuration tools. Examples include modifying document printouts and performing special operations on documents

Installation and Training

The system installation comprises installing databases on SQL Server, setting up clients, and establishing remote management infrastructure (VPN). Training occurs using the installed and configured test database. The customer specifies the training’s scope and focus. The training cost is determined by the total training hours and content, independent of the number of users trained.

Import

The extent of data import from existing systems operated by the customer depends on various factors:

• Quantity of imported agendas
  • Partners
  • Product catalogues
  • Sales price lists
  • Chart of accounts
  • Initial account balances
  • Open payables/receivables
  • Stock balances
  • Assets
  • Contracts
• Imported data formats, need for preprocessing
• Status and validity of imported data